23 April 2025

Submissions release notes

The release notes detail the new features, bugs, and known issues in release 2025.04.

Features

The table Features details the new features in release 2025.04.

Features
Reference	Header	Business impact	Affected topics
408146	Submissions criteria builder	A new criteria builder replaces the filter bar. The criteria builder enhances search precision, user interface consistency, and overall application performance, which significantly optimises the data submission process. The criteria builder has been added to the following pages: Course of study Campuses Courses Courses on campus Students Course admissions Unit enrolments Student loans, SA-HELP and OS-HELP Aggregated awards Early exit awards Course applications Notifications Key features and functionality of the criteria builder include: Enhanced bookmarking Filters can be bookmarked and shared via URL. Advanced filter criteria options Parent Records: Apply criteria at the main student record level, including fields such as smsRef and UID. Combine fields logically using AND or OR. Child Packets: Apply filtering to related child packets with fields like smsRef and UID. Logical combinations (AND/OR) are supported. Errors and warnings Codes Apply criteria specifically against errors and warnings records, categorised as Error, Warning, or Dependency types. Logical combinations using AND or OR are supported. Student packet: E658 Residential Address Country Code `not equal to` 1101 Citizenship packet (Related criteria, child packet): E358 Citizen Resident Code `is not one of` 1 Error criteria (Related criteria, error records): Error number `is one of` 10013 HEP and VET dual-sector providers HEP and VET pre-filter buttons are now located inline with grid tools, conserving vertical screen space. Comparators and consistency To align with the functionality in Admissions queries: empty and not empty have been replaced with null and not null. Approved and Not Approved have been replaced by a single Approved checkbox. Yes or No comparators consolidated into checkboxes reflecting true or false states, such as the Combined Indicator. Limitations A maximum of 20 filter criteria can be added. Default and pre-applied Filters Default filter criterion set to smsRef for parent records. Dual-sector providers, HEP and VET, have HEP filter pre-applied. Performance improvements Enhanced performance with no timeouts, which was tested on datasets of up to 5 million records. Backwards compatibility The new filter strings of the criteria builder are backwards compatible with bookmarked URLs and batch API integrations.	What is download and upload? How to find records
540507	Submissions download	This feature has been enhanced where a filter has been applied to download records. The limit of 10,000 records in a download remains in place. The tooltip of the download button now has some determination of state, and the tooltip changes accordingly: Download is not enabled in the settings for the data group: tooltip states Download is not enabled for this data group. No filter at all and no records selected: tooltip states Download a template. Some records selected: tooltip states Download selected records. Filter applied and some records selected: tooltip states Download selected records. Filter applied and greater than 10,000 records in the result set with no records selected: tooltip states No records selected. Select records or clear filter to download template. Filter applied and 10,000 or less records in the result set with no records selected: tooltip states: Download filtered records. Filter applied and no records were returned: the download button is disabled. Bulk approve and unapprove: this feature has been enhanced to use the new criteria builder result set when applying the bulk action.	How to download records

Bugs

There are no bug fixes in release 2025.04.

Known issues

There are known issues for the criteria builder, download records, and notifications.

Criteria builder

The known issues for the criteria builder are detailed below.

URL length for bookmarking: URLs containing filter strings are limited to approximately 2,000 characters. Realistic scenarios suggest that a search with eight criteria creates a URL with around 1,000 characters. Complex criteria can be built, but customers should monitor URL lengths manually as the criteria builder does not currently track this. The message that the browser might return is The resource you are looking for has been removed, had its name changed, or is temporarily unavailable.
Criteria 'is one of' and spaces: Avoid spaces when entering multiple criteria values. For example, entering a, b, c will only return results for a. Therefore, enter criteria without spaces a,b,c to correctly return results for all values. The team is addressing this issue to remove spaces automatically.
Toggling element numbers clears filters: If a filter has been applied and the user toggles the element numbers on or off, the filter is cleared. This is because the fields in the criteria builder need to be refreshed based on the element number needing to be displayed.

Attention.
This issue will not be addressed and customers will need to ensure the element number has been toggled correctly before creating a filter.

Download records

The download is limited to 10,000 records due to HTTPS timeout of 30 seconds.

Notifications

The known issues with notifications are detailed below.

Notification status

TCSI notifications do not maintain a lifecycle status as documented by the TCSI website. As such, some notifications may not be deleted automatically. Examples of this are the SVE and VER notification categories, where during our testing these notifications were not updated or deleted. This could be due to the extensive age of the data.

If resolved notifications are still present in the Notifications user interface, then users with the Delete Notifications permission can manually select and delete them permanently to complete the tidy up of the outstanding list of notifications. If the manual deletion of some of these categories is problematic, please raise it as a concern.

If you manage these types of notification categories using integration and internal reporting, the clear-down process can be updated in a manner similar to CHE, CHA, S2E, and SIS notifications. That is, remove the notifications automatically once the notifications are older than seven days.

Notification clear-down duration

Tests in a tenant with over three million notifications show that it takes many hours to complete the notification clear down. Although this was in a test environment, it still raises a risk. Therefore, customers with several million notifications should enable the Notifications Automation on a Friday. The clear-down process then starts at 2 AM on Saturday morning. Enabling the clear-down process on a Friday should reduce any impact on online users of the solution rather than if it runs during the week and it subsequently runs into business hours.