18 July 2022

Courses HEP

The records of the Courses HEP data group detail the offered HEP courses. Each CoursesHEP record must be linked to a Courses of study record. You cannot delete a Courses HEP record if the record is linked to an active Course admission, Early exit award, or Aggregated award record.

A Courses HEP record has the extensions Fields of education and Special interest course.

Follow the link for the E307 Course code to view the record details, including the fields and status of the extensions.

Code that uniquely identifies the course, such as 22477VIC.

Full name of the course, such as Advanced Diploma in Building Design.

The course name must be unique.

Standard duration of the course in years. The duration is a whole or a decimal number with one digit to the left and a maximum of three digits to the right of the decimal point. That is, a course with a duration of two and a half years would be 2.5 and a course with a duration of three years would be 3.

Note that the following have a duration of 0:

  • Non-award courses
  • Cross provider programs
  • Units of study undertaken through OUA
  • Courses that are available only on a part-time basis.

Date from which the course is valid, such as 01/01/2019.

Note that it is acceptable for the date to be rounded-down to the nearest half-year.

Date until which the course is valid, such as 31/12/2024.

Empty if not applicable.

Unique identifier for records previously migrated from HEPCAT to TCSI.

Code that identifies the course of study for this course, such as A300.

Linked from the Courses of study data group.

Unique identifier from the student management system.

The date and time the record was last submitted. N/A if the record has never been submitted.

The current status of the record. The Record status table details the icon, label, description, and status bar colour for each status. Hover over the status icon to see detailed information.

Record status
Icon Label Description Status bar
Submitted OK Submitted OK Record has been sent and saved in TCSI without errors or warnings. Green status bar
Pending update Pending update Record has not yet been submitted. That is, the record is new or requires an update. Amber status bar
Warning Warning Record has been sent and saved in TCSI, but with a warning. Amber status bar
Processing Processing Record has been submitted and is being processed. Amber status bar
Dependency not met Dependency not met Record requires a parent or related record that has not been submitted yet. The data dependency is blocking the submission of the record. Red status bar
Error Error Record is in error. Click to see the error details in the side panel. Red status bar
Pending delete Pending delete Record is flagged for deletion. Amber status bar

Amber status bar indicating record not saved A small triangle in the status bar indicates that the record has not been saved after making changes.

If selected, the record has been approved. The check box is disabled, greyed out, if:

  • The data has unmet dependencies. For example, a student in Course admissions record has not yet been submitted to TCSI.
  • The data is in progress of being sent to TCSI. That is, the status is processing.