478721

Task banner for agent portal

Agents using the agent portal can now view banners showing the number of applications with an active application status and the number of tasks.

The number of active applications and tasks is for the applications displayed in the list of applications and, therefore, reflects any filters applied.

What is the agent portal?

479616

Agent and applicant portal access control

A new vertical security system provides enhanced control over the actions that agencies and agents can perform on behalf of an applicant. It also provides more granular control over the actions applicants can take within the applicant portal.

The permissions for agents and applicants using the agent portal and applicant portal are detailed below.

Agent portal only permissions:

• Agent portal – Edit responsible agents

• Agent portal – View

• Agent portal – View all

Agent portal and applicant portal permissions:

• Applicant – Edit communication language

• Applicant – Edit contact details

• Applicant – Edit emergency contact

• Applicant – Edit personal details

• Application – Request deferral

• Application – Request withdrawal

• Application – Respond to offers

• Documents – Edit

Applicant portal only permissions:

• Applicant portal access

• Application - Edit agency

What is the agent portal?

494238

Tasks related to document placeholders are created automatically

Tasks related to document placeholders are created automatically when the document placeholder is created.

What are documents? Clearance check type reference data

434238

Document access control

Document access control enhances the existing system for managing access to documents. Now when an applicant, agent, or admissions officer attempts to access documents, the documents available are filtered based on the users' permissions related to specific document categories.

The new reference data Document category defines types of documents that need access to be managed. Document categories also define document types with sensitive data. If a document category is set for sensitive data, then this will be highlighted in the areas where permissions are configured, serving as an additional reminder to handle these permissions with extra caution.

Admissions authorisation area Documents

369906

Manage Welsh translations within Reference data

Welsh language translations for text can now be managed within reference data in Admissions settings. Where applicable, users can add, edit, or remove a language translation for text in reference data. This is available for specific fields, such as Main decision offer text in an offer library or Applicant facing description in a clearance check type. These translations will then be surfaced in specific applicant-facing locations, such as communications templates and in the applicant portal.

Users require the permissions Reference Data – View and Reference data – Edit to view or edit translations.

What is localisation?

395680

New immigration workflow actions and conditions

The following new immigration workflow actions and conditions are now available:

Action SetVisaSponsorshipStatus

Allows users to create a workflow which sets the 'Visa sponsorship status' on an application based on different conditions. For example, updating the Visa sponsorship status to Eligible when clearance checks have passed. It is not possible to set the Visa sponsorship status to or from Joint sponsorship.

Condition HasCASRequestStatus

Allows users to create a workflow based on the CAS request associated with the application being a certain status, such as Assigned. If an application has multiple CAS requests associated with it, the condition checks the current CAS and not any historic ones.

Custom event CAS request assigned

Allows users to trigger a workflow based on the CAS request associated with an application being assigned a CAS number. For example, creating a workflow to set the Completion state to Sent to enrolment when the CAS number has been assigned. If an application has multiple CAS requests associated with it, the event triggers for the current CAS only. If an application has joint sponsorship, the event triggers for both the main and the joint application.

What is workflow?

485242

Conditions for determining Fee Status

Additional information about the applicant can be used as conditions in workflow. This could be used in determining the applicant's fee status. Workflow example:

Custom event

Application desk changed

Transition

Conditional actions:

• IsNationalityGeographicalGroup and the action parameter UK

• IsCountryOfBirthGeographicalGroup with the action parameter UK

Activity

Action SetFeeStatus and the action parameter Home.

What is workflow?

487265

Set Fee Status via workflow

Workflows can now automatically set the Fee status for an applicant. Workflow example:

Custom event

Application desk changed

Transition

Conditional action IsNationalityGeographicalGroup and the action parameter UK

Activity

Action SetFeeStatus and the action parameter Home.

What is workflow?

493025

Intended Award Level condition

Intended award level of a course can now be used as a condition in workflows. For example, the intended award level could be used in determining which clearance check for deposits to create. Workflow example:

Custom event

Application folder changed

Transition

Conditional actions:

• IsFolder and the action parameter Accepted offer

• IsProgrammeIntendedAwardLevel with the action parameter Postgraduate

Activity

Action Create Clearance check and the action parameter Postgraduate deposit.

What is workflow?

475934

Is visa required field available in Nationality and Entry point reference data

Nationalities and entry points can now define whether applications require a visa. The reference data Nationality and Entry point have a new field Is visa required.

Entry point reference data

Nationality reference data

475937

Query visa request status now available

A new status Query has been added to the Visa request status reference data. The reference data is used by the Visa sponsorship status on application. Users can make use of this to denote an application's visa sponsorship requirements are unknown and further investigation is required. For example, contacting the applicant to find out their visa intentions.

What is visa sponsorship?

418672

SITS Power Automate Connector

A new power automate connector allowing a SITS user the ability to react and perform actions on a SITS environment.

Not applicable

500174

Updated design on error page

The login error page has been redesigned to be more accessible. This page appears when an error has occurred during a request to the authorise endpoint. For example, when there is a mis-configured UI or an invalid return URL.

Not applicable

252654

Tooltip added to disabled permissions.

Added the following to System Admin > and then Authorisation:

• If the permission has been disabled because it has been inherited, then a tooltip that states Inherited permissions cannot be changed.

• If the permission has been disabled because it is a default Tribal assignment, then a tooltip that states Default permissions cannot be changed.

Not applicable

473779

Person profile - identityClaimIdentifier

In the person profile, the Manage account section now enables users to view the identityClaimIdentifier. There is also a separate tab for consents.

Person profile

494973

User friendly message for when timestamp fails

On the Finance tab, if a timestamp is not displayed with the statuses Complete, Draft, or Expired, then Timestamp unavailable is displayed instead of Null Null.