27 May 2025

What is the visa required status?

The visa required status determines whether applicants are eligible for visa required. The Nationality and entry point calculation feature can set the visa required status of applications by evaluating the nationality of the applicant and the entry point of the application.

CoE (confirmation of enrolment) issuing enables admissions to issue a CoE to applicants. Applicants that require a visa have a CoE status that indicates whether the applicant is not ready for a CoE, is ready for the CoE to be issued, and has been issued with a CoE.

Visa required status

Applicants have a visa required status for their applications. However, for applications added without a visa required status, you can set the status manually or enable the Nationality and entry point calculation feature to set status automatically. The visa required status indicates the following:

Eligible
Applicant requires a student visa and is eligible for CoE.
Not eligible
Applicant requires a student visa, but is not eligible for visa CoE.
Not required
Applicant does not require CoE. For example, the applicant's nationality means they don't need a student visa.
Other visa
Applicant already has another visa that allows them to study so does not require visa required.
Query
Applicant's visa requirements are unknown and further investigation is required. That is, contact the applicant to check whether they need a student visa.
Required
Applicant requires a student visa.

Nationality and entry point calculation

Applications transferred through integrations may already have a visa required status set. For example, applications have a visa required status of Not required, Required, Query, or Other visa. However, for applications without a visa required status, you need to set the status.

You can choose to set the visa required status manually or automatically by enabling Nationality and entry point calculation. The Nationality and entry point calculation sets the visa required status by evaluating the nationality of the applicant and the entry point of the application when the application is received and after duplicate matching. If both the nationality and entry point require a visa, then the visa required status is set to Query. Otherwise, the status is set to Not required.

For applicants with dual nationality, if either of the nationalities does not require a visa and the entry point requires a visa, the visa required status is set to Not required.

For Nationality and entry point calculation to calculate the visa required status, the reference data Nationality and Entry point must have been set up with the option Is visa required set as appropriate. The Nationality and entry point calculation option is an admissions setting. You need the Admissions settings area permissions Immigration settings - Edit to set the option.

The visa required status is calculated only when applications are received and after duplicate matching. If the visa requirements for nationality or entry point change during processing, the status is not updated automatically. Admissions officers must manually review and update the visa required status if necessary.

Eligibility

For applications with the visa required status Query and Required, you need to establish whether the applicants are eligible. This can be done before or after making a decision.

Before making a decision

The image Before decision shows how to process applications, detailed below, with a visa required status Query and Required before making a decision on the applications.

  1. Nationality and entry point calculation sets the visa required status of applications in the New applications folder without a status to Query or Required.

  2. Workflows move the applications from the New applications folder as follows:

    • Applications with the status Query move to the Immigration checks folder (go to step 3).

    • Applications with the status Required to the folder Checks in progress folder (go to step 5).

  3. Workflows add clearance checks to applications in the Immigration checks folder to complete a questionnaire on immigration.

  4. Admissions officers review the questionnaire and set the visa required status as follows:

    • Required: workflows move the applications to the Checks in progress folder (go to step 5).

    • Not required: there is no need to establish eligibility.

  5. Admissions officers complete the checks, including checks that applications are eligible for visa required. Then, set the visa required status to Eligible or Not eligible as appropriate.

  6. Workflows move applications with the visa required status Eligible to the Ready for decision and decisions made on the applications. Then, applicants with offers can then accept or decline the offers.

Before decision

After making a decision

The image After decision shows how to process applications, detailed below, with a visa required status Query and Required after making a decision on the applications.

  1. Nationality and entry point calculation sets the visa required status of applications in the New applications folder without a status to Query or Required.

  2. Workflows move the applications to the Ready for decision folder and admissions make decisions on the applications.

  3. Admissions officers review the applications and make offers and workflows move the application to the Offer made folder and add clearance checks for applicants to complete a questionnaire on their immigration status.

  4. Admissions officers review the questionnaire and set the visa required status as follows:

    • Required: admissions officers then establish the applicant's eligibility of visa required.

    • Not required: there is no need to establish eligibility.

  5. Applicants accept the offers and workflows move applications that are eligible to the Awaiting CoE folder.

After decision

The processes detailed above use workflows to move applications to folders and to add clearance checks. For information on workflows, go to What is workflow? and the examples: