24 October 2024

What is admissions settings?

Admissions settings define the settings for admissions features, such as academic reviews, applicant portal, embargo, and so on, as detailed in the table Admissions settings.

Admissions settings
Admissions setting	Description	Related information
Academic review	Defines whether to send emails to academic reviewers and reviewers delegated to choose academic reviewers when sending an application for review as follows: Review emails notify staff selected to review applications and use the communication template Notify staff of academic review request. Delegation emails notify staff delegated the task of selecting reviewers for an academic review and use the communication template Notify staff of academic review delegation.	What is academic reviews? How to set up academic reviews Academic reviews settings
Agency	Defines whether agencies are included, Cc, in all correspondence with applicants except registration emails or acknowledgement emails. If CC Applicant Emails to Agency? is enabled, then send a copy of applicant emails to agency. Note that the agency shows in CC of the emails.	What are agencies? Agency settings
Applicant portal	Defines whether applicants can defer and withdraw applications on the applicant portal as follows: Deferrals: applicants can request to defer applications on the applicant portal. The response from admissions staff to deferral requests is sent to applicants using the communication template Deferral request response email. Withdrawals: applicants can withdraw applications on the applicant portal. By default, the applicant portal settings apply to all entry points. However, you can define the settings of individual entry points by editing the reference data of the entry point.	What are deferral requests? What is withdrawal? Applicant portal settings
Communication templates	Details the communications templates, such as templates for a rejection email and a conditional offer letter. For each communications template, you can view the template name and language. Note that templates have English and Welsh language versions. You can sync the communication templates to get the latest templates from Tribal, without changing any templates you have customised.	What are communication templates? What are the fields used in communication templates?
Credit transfer	Defines whether to use the credit transfer method Credit transfer (New) or Credit transfer (Classic). Precedents used with method Credit transfer (New) require an integrated student management system to provide the precedents of granted credits.	What is credit transfer? How to set up credit transfer? Credit transfer settings
Custom attributes	Defines the custom attributes that record additional details for applicants and applications. For example, whether applicants require a parking space or whether applicants have siblings at university. Custom attributes have a type, such as a number or date.	What are custom attributes? Custom attributes settings
Decision engine	Calculates whether applications have passed or failed the conditions of conditional offers.	What is the decision engine? How to set up the decision engine
Duplicate match	Defines whether the duplicate match process is enabled. The duplicate match process requires integration to an external duplicate matching tool. If enabled, new applications are allocated to a Pending duplicate match desk to be checked by an external duplicate matching tool to determine if the applicant is new or a duplicate of an existing applicant or staff member.	What is duplicate matching? How to merge applicants Duplicate match process settings
Embargo	Defines embargo periods and shows the status of the embargo periods. Embargo periods are defined for entry systems. The status of an embargo, such as Live, indicates whether the embargo is about to start, is active, or has ended. For a live embargo, applicants with an application made through the entry system of the embargo period cannot access the applicant portal. Banners alert admissions staff to applications that are under embargo and communications are suspended.	What is embargo? How to set up embargo Embargo settings
Immigration	Defines whether to calculate the visa sponsorship status of applicants automatically based on the applicant's nationality and the application's entry point. Attention. This functionality will be available in a future release.	What is visa sponsorship?
Permissions	Defines the permissions related to Admissions only. For example, the permissions of admissions officers that are required to use the Applications app, view applications, publish decisions, and so on. The Settings area defines the permissions of admissions staff in admissions settings.	What are permissions?
Reference data	Defines the reference data for the following: Applications: defines the desks, entry points, offers, programmes, and so on used in applications. Documents: defines the document types, such as Passport and Transcript and the file types of documents, such as PDF and JPG,	What is reference data?