Decision making for UCAS applications exports decisions to UCAS. Applicant responses to decisions need to be imported from UCAS.
Export decisions to UCAS
The table Export to UCAS details when decisions are exported to UCAS.
| Action | Description | Related topic |
|---|---|---|
| Publish a decision | On publishing a decision for a UCAS application, the decision is validated against the UCAS rules and then exported to UCAS. Therefore, if a decision has been successfully published, the decision has also been exported to UCAS without error. | How to make decisions |
| Change a decision |
After publishing a decision, you can change the decision by unpublishing and then resetting the decision. However, UCAS does not have a concept of resetting a decision. Therefore, you must make and publish a new decision for the original decision to be changed in UCAS.
On resetting a decision, a warning message informs that the application state does not match UCAS and that an alternative decision should be made and published to UCAS as soon as possible. |
How to unpublish decisions |
| Withdraw an application | On withdrawing an application, the application status is changed to Withdrawn (W) and validated against UCAS rules before export to UCAS. | How to withdraw application |
| Re-instate a withdrawn application | On re-instating a withdrawn application, the application status has to be changed from Withdrawn (W) to Active (A). On changing the application status, a message prompts for an alternative decision to be made and published as soon as possible as the application state does not match the UCAS state. | Not applicable |
| Change the programme of an application | Changing the programme of an application is allowed unless the application status means that the course cannot be changed at UCAS, in which case the option to a change the course is not enabled. | How to make decisions |
| Delay confirmation | On delaying confirmation, a Delayed confirmation (DCF) type decision is exported to UCAS. |
How to make decisions |
Import applicant responses from UCAS
Applicant responses to decisions in UCAS need to be imported. Importing applications with responses in UCAS loads the responses and triggers any workflows related to decision response. For more information, go to How to import applications from UCAS.