Import reference data and applications from UCAS manually, on-demand, or automatically by creating scheduled imports. Scheduled imports run at intervals, such as every 60 minutes, between start and end dates and times of the schedule.
Manual imports
Choose to import an individual application or all new and updated applications.
You must import reference data before the first import of applications.
For manual imports, you can choose to:
Import reference data
Import reference data from UCAS as follows:
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On Applications, go to Integrations and then UCAS and thenon the Manual import tab.
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On the Reference data import, go to reference data import options menu button ⋮ and then select
Import new and updated. -
Wait for the import to complete and then check the import status. Details of any errors can be viewed in Integrations and then Errors. For further information, go to How to find application error.
The image Import reference data shows how to import reference data manually.
Import an individual application or all new and updated applications
Before the first import of applications, you must import the reference data.
Import an individual application or all new and updated applications as follows:
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Choose how to import applications. On Applications, go to Integrations and then UCAS and then on the Manual import tab:
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To import the applications of an applicant: on the Applicationsimport, go the applications import options menu button ⋮ and then
Import applicant. Then, enter the UCAS personal ID of the applicant, Institution code, and, optionally, the Application scheme code. -
To import all applications: on the Applications import, go to applications import options menu button ⋮ and then select
Import all new and updated.
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Wait for the applications to be imported and then check the import status. Details of any errors can be viewed in Integrations and then Errors. For further information, go to How to find application error.
The image Import applications shows how to import all new and updated applications, and how to import applications from an applicant.
Import all applications and reference data
Import all new and updated applications and reference data from UCAS as follows:
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On Applications, go to Integrations and then UCAS and then select
to import all new and updated UCAS records. -
Wait for the applications and reference data to be imported from UCAS and then check the import status. Details of any errors can be viewed in Integrations and then Errors. For further information, go to How to find application error.
The image Import all shows how to import all new and updated UCAS records.
Scheduled imports
Create a scheduled import as follows:
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On Applications, go to Integrations and thenUCAS and thenthe Scheduled import tab.
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Select
and enter the following:-
UCAS account: your institution’s UCAS account.
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Import type: is Application or Reference data.
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Start date and time and End date and time: the period to run the schedule.
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Interval: to run the schedule, such as every 60 minutes.
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Check that scheduled import is displayed on the Scheduled imports tab. Before the scheduled import runs, the schedule has the status Inactive. Then, the status Live when applications or reference data is being imported, and finally Ended when the schedule has past the end date and time.
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View the status of imports on the Manual imports tab. Details of any errors can be viewed in Integrationsand then Errors. For further information, go to How to find application error.
The image Scheduled import shows an inactive scheduled import for applications.
