The June 2025 (2025.06) release has the following updates:
Applicant portal
A timeline has been added to provide an improved insight of the status of applications, which should help reduce the amount of calls to the institution seeking advise about the status of the application. The applicant timeline requires that applicants have the permission Application - View timeline in the Admissions authorisation area Applications to be displayed.
There are also some visual elements in the applicant portal that help applicants to understand the status of the tasks that they have been requested to perform. Some of those elements were not working correctly and they have been fixed.
The updates to the applicant portal are as follows:
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Status label that shows, for example, the applicant has tasks to complete.
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Count of notification tasks.
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Badge with the number of pending tasks for each application.
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Timeline as described above.
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All tasks page is showing now all tasks correctly. Filters can show completed and pending tasks.
Clearing
Clearing enables clearing officers to view the programmes available in clearing, create clearing enquiries, and set the outcome of enquiries. Clearing officers can view the enquiries that have not yet become applications.
Clearing programmes
Clearing officers can view the programmes that are available in clearing and whether programmes have home vacancies and international vacancies. Clearing officers can then drill down to view the following:
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Programme details and any clearing programme tags, such as Interview and DBS.
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Requirements of the standard offer for the programme, such as 136 UCAS tariff points including biology and physics.
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Alternative programmes, if defined.
Clearing officers viewing the details of clearing programmes can create clearing enquiries.
The video View programmes shows how clearing officers can view the details of a programme in clearing, the entry requirements, and any alternative programmes.
Clearing enquiries
Clearing officers can create clearing enquiries using the Create applications feature or from a clearing programme. To create a clearing enquiry, clearing officers are guided through process by answering the following questions:
- Who is applying?
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Clearing officers can search for applicants. If a match is found, the applicant's details are uploaded. Otherwise, clearing officers can create the applicant. Duplicate matching checks whether the applicant is a new or existing applicant.
- What qualifications do they have?
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Clearing officers speaking with newly created applicants need to determine the applicant's qualifications. At this stage, the qualifications are freeform qualifications. That is, the qualifications are added manually and must specify at least the Subject title. Qualifications need to be checked against the applicant's actual qualifications when the application is received from UCAS.
- What are they applying for?
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Clearing officers select the clearing programme details. However, if the enquiry was created from the a clearing programme, the programme details are set automatically.
Clearing officers can define the outcome of the enquiry, such as Successful or Request for more information, and the admissions officer that approved the offer in the case of successful outcomes. Applicants receive provisional offer letters using the communication template Clearing offer email.
The video Create enquiry shows how clearing officers create an enquiry and then set the outcome of the enquiry.
Clearing officers can view the outstanding clearing enquiries. That is, the clearing enquiries that have not yet become applications. For each clearing enquiry, clearing officers can view the following:
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Enquiry status, such as Successful or Request for more information, the admissions officer that approved the offer, and information about the programme including the entry point and start date.
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Education and experience, which details the applicant's actual qualifications when available and the freeform qualifications added when creating the enquiries.
The video View enquiries shows how clearing officers view enquiries.
Document intelligence
Document intelligence has been improved to make the feature more useful, reliable, and easier to support as follows:
- Deployment
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Deployment capabilities have been improved. The system can now automatically manage the required training data at deployment for document types that require a custom model, such as English language tests.
- Extraction validation
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For passport verification, a new option allows passport record and Machine-Readable Zone (MRZ) data verification to be turned on or off as needed. When discrepancies are detected, an action is automatically triggered for further investigation.
- Metrics
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Metrics have been upgraded to report on how often extracted data is used to create records. This gives a better insight into the effectiveness of document intelligence. Event logs now include record identifiers to make it easier to trace and troubleshoot issues.
- Navigation
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Navigation and managing associated documents between clearance checks and passport records on the Identity and immigration tab has been improved. A new record highlighter also helps users quickly locate relevant clearance checks.
- Clearance checks status
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When a new clearance check is created, the status is now set to New by default.
As example of Machine-Readable Zone (MRZ) validation, the year of birth on the image Hacked passport photo was changed from 1965 to 1969.
The video MRZ validation shows the how Machine-Readable Zone (MRZ) validation highlights that the fields no longer match the readable fields.
Immigration
The video Immigration shows the Visa