08 December 2023

What are roles and permissions?

Authorisation areas have roles with permissions. Each authorisation has pre-defined roles with permissions suitable for the role. Custom roles can be added to authorisation areas, such as when the predefined roles do not meet the requirements of your institution.

Predefined roles

The predefined roles and permissions are detailed in the following topics:

• Academic reviews permissions

• Admissions permissions

• Admission settings permissions

• Data Engine permissions

• Submissions permissions

• System admin permissions

Groups are assigned to roles in authorisation areas. Groups need to be assigned to a role to use the required web app, such as Applications, and to roles to be granted permissions to use features in the web app. For example, the table Example role assignments shows the assignments for groups to use Admissions, Data Engine, and Submissions.

Example role assignments

Product	Web app	Authorisation area	Notes
Admissions	Applications	Admissions >and then Applicants	Applicant manger to view and edit the applicant tabs on applications, such as the Education and experience tab.
		Admissions >and then Applications	Applications manager to view and edit data on applications, publish decisions, edit tags, and so on.
		People >and then Data	People manger to view and edit data on the person profile of applicants.
Data Engine	Data Engine	Data Engine	Data Engine manager to control and configure Data Engine data.
Submissions	Submissions	Submissions	StatutoryAdmin to view and edit data groups settings and PRODA settings in Submissions.

Custom roles

Custom roles can be added to authorisation areas. Custom roles can have any the permissions available in the authorisation areas. For example, the table Example custom roles shows the Level 1 user custom role which has similar permissions to pre-defined manage roles, but uses the same name in all authorisation areas to simplify group assignments.

Example custom role assignments

Product	Custom role	Authorisation area	Web app	Notes
Admissions	Level 1 user	Admissions >and then Applicants	Applications	View and edit the applicant tabs on applications, such as the Education and experience tab.
	Level 1 user	Admissions >and then Applications		View and edit data on applications, publish decisions, edit tags, and so on.
	Level 1 user	People >and then Data		View and edit data on the person profile of applicants.