Admissions officers request reviews when they are unsure whether applicants are suitable for
Academic staff are invited to review applications and make recommendations using the Academic reviews app. Academic staff can also be asked to delegate reviews to other academic staff. Recommendations are then used to make decisions on applications.
Applications to a theatre with innovation
Reviews
Admissions officers processing applications decide that an application needs to be reviewed, so they start an academic review and choose the review type as follows:
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Academic review: to receive a recommendation towards the suitability of an application during decision making. However, if admissions officers are unsure on who should review the application, they can delegate the task of choosing the reviewer to an academic reviewer.
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Confirmation review: to receive a recommendation towards making an unconditional offer to an application during confirmation.
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Credit review: to receive a recommendation towards the eligibility of a credit offer.
For each application sent for review or delegation, admissions officers define the following:
- Reviewers
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Reviewers are staff that belong to a person collection with the appropriate staff remit. The collection of reviewers is added to each
- Deadline
- The deadline indicates the preferred date and time for receiving a recommendation. Reviewers can make recommendations after the deadline if the review has not been completed. If no recommendations are received before the deadline, the applicant overview summary is updated. For example, Academic review ended on 10/06/2023 No recommendations.
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The deadline includes weekends and non-working hours. Therefore, a three-day deadline set at 09:00 on Friday the deadline expires on Monday at 09:00.
- Note
- Note clarify why the review is being requested. For example, Does the theatre and production experience detailed in the personal statement meet the requirements of the course?.
Starting an academic review has the following actions:
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Updates the review status to Awaiting.
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Moves the application to the Academic review in-progress folder. Note that the default folder name can be changed in reference data.
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Sends an email to the selected reviewers using the appropriate communication template, such as Notify staff of academic review request, Notify staff of confirmation review request, or Notify staff of credit review request.
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For delegated reviews, a banner on the review indicates that the review is awaiting delegation.
For reviews that are in progress, admissions officers can add or remove reviewers. For example, to remove a reviewer who is on annual leave and then add a replacement reviewer. Admissions officers can also cancel a review. For example, if an application has been sent for review in error, new information is received from the applicant, and so on. When cancelling a review, admissions officers must choose the folder that the application moves to, such as Ready for decision. The status of any outstanding reviews is updated to Not required. The review is also removed from the Academic reviews app.
Only one review can be in progress at a time. However, a new review can be started after a review has been completed or cancelled. For example, if new information is received that may change the recommendations. Previous reviews can be viewed on the application.
To help manage reviews, the actions of desks shows the application and credit reviews that are awaiting review or the recommendation to be reviewed. Application reviews also have the reviews that are awaiting delegation.
Recommendations
When a reviewer makes a recommendation in the Academic reviews app, the status of the review is updated with their recommendation. Recommendations depend on the review type as follows:
- Application reviews
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For academic reviews, the status describes the recommendation for the application as detailed in the table Recommendation – Application review. For each recommendation, select the review to view the full details of the recommendation, including the reason for the recommendation, such as This applicant is suitable for the course providing they get the required grades.
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Recommendation – Application review Status Description Offer Conditional or unconditional offer. Alternative Conditional or unconditional offer for an alternative Interview Interview to determine the applicant's suitability. Reject Reject the application. - Confirmation reviews
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For confirmation reviews, the status describes the recommendation for the application as detailed in the table Recommendation – Confirmation review. For each recommendation, select the review to view the full details of the recommendation, including the reason for the recommendation, such as The grades of this applicant are acceptable.
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Recommendation – Confirmation review Status Description Offer Unconditional offer. Alternative Unconditional for an alternative Reject Reject the application. - Credit reviews
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For credit reviews, the status describes the recommendation as detailed in the table Recommendations – Credit review. For each recommendation, select the review to view the reason for the recommendation, such as This application is eligible for a credit offer that results in anew entry point. However, the
Recommendation– Credit review Status Description Recommend Recommend the credit offer. Reject Reject the credit offer.
Completion
Admissions officers complete reviews after the minimum number of recommendations have been received. If the recommendations differ, the institution's policies should help decide which recommendation should be used.
On completing the review, the status of any outstanding reviews is updated to Not completed as shown in the table Statuses after completion. After completing the review, no more recommendations can be made and the review is removed from the Academic reviews app.
| Reviewers | Assigned date | Completion date | Status |
|---|---|---|---|
| Arlo Littel | 21/08/2023 | None | Not completed |
| Bessie Runte | 21/08/2023 | 21/08/2023 | Interview |
| Daisy Bogan | 21/08/2023 | 22/08/2023 | Offer |
| Idella Dach | 21/08/2023 | 21/08/2023 | Offer |
Demonstration
The video Academic review demonstration shows the review process for an application delegation and application review. Credit reviews follow the same process as application reviews with the differences described above. The process for academic reviews is as follows:
- Start an academic review
- Choose a delegator
- Choose reviewers
- Reviews and recommendations
- Complete an academic review
- Complete video (academic reviews)