How to set up Visa sponsorship

This process describes how to set up Visa sponsorship and the staff working in visa sponsorships with the Admissions and Visa sponsorship apps.

Pre-requisites

Ensure that you have your sponsor licence number from UKVI. Then, ensure that the administrator setting up visa sponsorship and staff working in visa sponsorship have the required permissions as detailed in the table Admin permissions. For more information on roles and permissions, go to What is authorisation?

Set up visa sponsorship

Set up visa sponsorship as follows:

1. Log in as administrator and with the required permissions as defined in the pre-requisites.

2. Add the sponsor license. On Visa sponsorship, go to Visa sponsorship settings and select Edit and enter the Sponsor licence number.

3. Add the document type CAS number and check that the file type PDF already exists to enable applicants to view their CAS status and CAS number document in the applicant portal. Go to Admissions >and thenand then Reference data >and then Documents. Then:

   1. On File type, select and check that the file type with the name .PDF exists. If not, select and add the file type .PDF with a suitable description, such as PDF document file.

   2. On Document type, go to Edit and add the document type CAS number with a maximum file size of 3 MB, which is the default, and add the file type PDF.

4. Assign visa sponsorship staff to visa sponsorship roles with the appropriate permissions. In System admin, go Authorisation >and then Immigration and assign groups of visa sponsorship staff to the appropriate roles. If required, you can create custom roles.

   The Immigration area details the default permissions and roles for visa sponsorship staff as follows:

   Visa sponsorship viewer

   View CAS requests in the Visa sponsorship app.

   Visa sponsorship officer

   As for Visa sponsorship viewer, plus can edit CAS requests.

   Visa sponsorship manager

   Has all permissions in UK visa sponsorship.

   The table Immigration roles and permissions details the permissions for Visa sponsorship staff.

   Immigration roles and permissions

   Permissions	Visa sponsorship viewer	Visa sponsorship officer	Visa sponsorship manager	Description
   UK visa sponsorship - Abandon CAS	No	No	Yes	Abandon CAS requests
   UK visa sponsorship - Create	No	No	Yes	Create CAS requests
   UK visa sponsorship - Delete	No	No	Yes	Delete CAS requests
   UK visa sponsorship - Edit	No	Yes	Yes	Edit CAS requests
   UK visa sponsorship – Export	No	No	Yes	Export CAS requests to a zipped file
   UK visa sponsorship - Import	No	No	Yes	Import CAS requests from a zipped file
   UK visa sponsorship- View	Yes	Yes	Yes	View CAS requests

5. Ensure that admissions staff working in visa sponsorship have the require permissions. In System admin, go Authorisation >and then Applications >and then Desk access. Check that the groups that admissions staff working in visa sponsorship are assigned to roles that have the permissions detailed in the table Admissions staff processing visa sponsorships in the required desks.

   Admissions staff processing visa sponsorships

   Task	Authorisation area	Permission
   Create CAS requests for applications	Applications	UK Visa Sponsorship - Create
   View the visa sponsorship summary of applications	Applications	UK Visa Sponsorship - View
   View communications with applicants	Communications > Services > Immigration	Communications - View
   Retry sending communications with CAS numbers to applicants	Communications > Services > Immigration	Communications - Send

6. Ensure that admissions staff that need to customise the communications templates have the required permissions as detailed in the table Staff customising communication templates

   Staff customising communication templates

   Task	Authorisation area	Permission
   Edit the communication templates	Communications > Services > Immigration	Communications - Edit
   Use the admissions settings	Web apps	Settings - Use Application