You can download records from data groups to Excel files (*.xlsx), such as records with submissions errors, then share the Excel file with administrators who can correct the data in the student management system. You can select the records of a data group to download or you can filter the records of a data group and download the records of interest.
Attention. You cannot download any records that contain data where the first character is one of the following:
-
Plus (
+) -
Minus (
-) -
Equals (
=) -
At (
).
For example, @ndrews. Submissions generates a Potentially malicious content found error and the records are not downloaded. You must update or deselect the records containing these characters to download the records.
Choose to download records in a data group or download the template file of data group as follows:
Download an empty template file as follows:
-
On the data group, ensure that a filter is not applied and no records are selected.
-
Select
to download the template file. Note that the tooltip states Download a template. You are then prompted to open or save the file. -
Browse to the download location and open the template Excel file.
Download all the records in the result set of a filter as follows:
-
On the data group, apply a filter to show the records of interest.
-
Download the records. However, note that:
-
If the result set has 10,000 or fewer records, you can download all the records.
-
If the result set has greater than 10,000 records, you need to select the records to download or adjust the filter criteria until there are 10,000 or fewer records in the result set.
Select
to download the records. Note that the tooltip states Download a template. -
-
Browse to the download location and open the template Excel file.
Download selected records as follows:
-
On the data group, choose the records to download as follows:
-
Select
the records to download. Note the tooltip states Download selected records -
Add a filter to show only the records of interest. You can then select
the individual records to download or download all the records in the filter. Note that 
indicates the number of records to download.
-
-
To download the records, select
. You are then prompted to open or save the file. -
Browse to the download location and check the Excel file.
In the image Downloaded records in Excel, the default name of the Excel file is Course-202001115037.xlsx, where Course is the name of the data group followed by the date and time.
Attention. Downloaded records have status information such as GovAction and GovError that are for information only.
