06 October 2023

How to bulk edit records

You can bulk edit records to update fields with the same value across the selected records in a data group simultaneously.

Bulk edit records as follows:

  1. On the Submissions module, check the data group is editable.

    Attention. The settings apply to the data group HEP and VET. That is, setting the Campuses data group to editable sets the Campuses HEP and the Campuses VET data groups to editable.

    In the image Editable data settings, the Campuses data group is set to editable in the Data settings table.

    Editable data settings
    Campus data group set to editable in the Data settings table
  2. Select Field settings under Actions for the data group and enable Bulk edit for the required fields.

  3. On the data group, select the records for bulk editing and then select Edit Bulk edit.

    In the image Select records for bulk editing, multiple Courses of study records are selected for bulk editing.

    Select records for bulk editing
    Multiple Courses of study records selected for bulk editing
  4. Select the fields to edit and enter values for the fields. Optionally, and if enabled, you can set the bulk edited field values to override values from the student management system.

  5. Save the changes. If one or more records cannot be saved, on the save summary page the records with errors are highlighted.