Each applicant has a person profile that details the person's identity, contact details, background, and so on. The person's account details the person's consents. Staff members also have a person profile. Staff may also have applications. Staff have types, such as an academic reviewer. The person search box can be used to find applicants and staff members by name, date of birth, email addresses, and so on.
The person profile details the following:
- Person
- The person profile details the personal information of applications and staff, which are grouped into tabs. Staff have the additional tab Staff details. Several tabs have details person-sensitive characteristics. Permissions define the admissions staff that can view and edit tabs. For example, tabs with person-sensitive data can be hidden from application viewers.
- Applications
- Applicants and, optionally, staff have applications. You can view the applications and, if required, delete applications.
- Account
- The person's account details their consents, such as consents to receive marketing material, and enables you to delete the person. Deleting a person deletes the person profile of the applicant or staff member. If the person has an application, all the applications are also deleted. However, if the person is a member of staff assigned with one or more applications, the Identity tab and Staff details tab cannot be deleted. Optional information on the tabs can be deleted manually.
- The person's account also enables you to resend the invitation to register or log in to the applicant portal. For example, if the invitation was originally sent to an incorrect email address.
The table Person profile summaries the information on the tabs of the person profile.
|
Person profile tabs |
Description |
Person sensitive characteristics | |
|---|---|---|---|
|
|
Community and nationality |
The person's religion, country of birth, nationality information, and national insurance number. |
Yes |
|
|
Culture and environment |
The person's date of birth, occupational background, care leaver, service leaver. Also, the person has disabilities and the severity of the disability. |
Yes |
|
|
Custom data |
Optional. The custom attributes for the applicant and corresponding values. |
No |
|
|
Family |
The person's family information, parental education and whether the person's dependants, if any. |
Yes |
|
|
Identity |
The person's legal name, live or deceased, person code, student code, given names, surnames, preferred name and pronoun, known as, and merge history in duplicate matching. For more information on the merge status, go to What is duplicate matching? |
No |
|
|
Individuality and characteristics |
The person's gender, gender identity, sexual orientation, and martial status. |
Yes |
|
|
Residence and communication |
The person's residence and communication information. A person can have multiple addresses, communication methods, emergency contacts, and language proficiencies. For example, a home address and correspondence address. Also details the nominated proxy to act on behalf of the person. |
No |
|
|
Staff details |
Staff only. The member of staff's job title, type, faculty, department, and location. Also, the staff remits, such as Application processor. |
No |
